Job Description
POSITION PURPOSE

Responsible for lease administration as assigned. Keeps tenant records, deposit and lease fees accounts accurate and current. Completes related reports, summaries, and records, and performs related clerical duties.

ESSENTIAL FUNCTIONS AND BASIC DUTIES

Assumes responsibility for the accurate and timely completion of assigned leasing administration functions, including:
Terminates tenant accounts on instruction and notifies departments
Captures journal entries:
Lease Fees & Deposits & appropriation of deposits
Advises meter readers of changes
Arrange invoices for tenants paying deposits/rental in advance
Upload all relevant documents to BOL & send original lease for archiving
Electricity & Water Adjustments – Notifies Utility Company, advises meter readers of tenant movements, Electricity & Water adjustments
Send tenant copies of signed lease & offer
Credit rating procedure
Assumes responsibility for the accurate and timely completion of assigned lease administration functions, including:
Drafts and prepares leases
Keep register of all lease movements
Captures and Processes lease agreements via owner’s approval form
Cedes leases
Prepares, cancels and amends Lease agreements, Addenda and Suretyships
Handles & checks deposits, bank guarantees & maintaining replacement bank guarantees & additional deposits, updating all reports accordingly
Reconciliation of deposit account
Adhering to assigned deadlines & timelines as required
Ensuring all processes in terms of lease tracking are adhered to
Assumes responsibility for establishing and maintaining effective communication and coordination with Company personnel and with management
Maintains regular contact with other departments to obtain information and/or to correct transactions (Liaise with Property Administrator on tenant movement)
Assists Portfolio Management personnel as needed
Keeps management informed of area activities and of any significant problems
Attends and participates in management meetings & take minutes of such meetings
Assumes responsibility for related duties as required or assigned
Completes special projects as assigned
Any other duties related to loading and processing of lease renewals & administration thereof
Update & maintain lease audits
Update & maintain building lease profiles
Upload monthly leasing reports for management packs
Prepare monthly executive summary for reporting to leasing manager

Lease administration is completed in accordance with established standards, policies, and procedures
QUALIFICATIONS

Education/Certification: Matric
Good understanding of “Legal Leases”
Basic understanding of accounting practices
SKILLS/ABILITIES

Well organized and detail oriented
Good math skills
Excellent grammar and spelling skills in business
Good attention to detail and accuracy
Cooperative and willing to assist others
Excellent communication skills
Administration skills
Dependable
Self-starter
Excellent computer skills
Flexible
Good interpersonal skills
Able to use PC, calculator, and other basic business mechanisms